West Salem School District Logo

Annual Notices


Annual Notices

At the beginning of each school year, school districts are required to provide certain annual notices. These are as follows:

Social Media Commentary Policy 

All of our social media pages will focus on celebrating and supporting our schools, students and teachers, as well as sharing important news and communicating event information. We encourage you to share your support, connect with other supporters, and visit frequently for news and updates.

While everyone is welcome and encouraged to comment, our first priority is to protect students, staff, and community members. Comments and/or posts that do not follow this Comment Policy may be removed.

We have a zero-tolerance policy for cyberbullying and/or posts or comments that are racist, sexist, abusive, profane, violent, obscene, spam, contain falsehoods or are wildly off-topic, or that libel, incite, threaten, or make ad hominem attacks on students, employees, guests, or other individuals. We also do not permit messages selling products or promoting commercial or other ventures. You take personal responsibility for your comments, your username, and any information provided. We reserve the right to delete comments or topics or even ban users, if needed.

The School District of West Salem encourages user interaction on its social media pages, but it is not responsible for comments or wall postings made by visitors to the page.

You should not provide private or personal information (phone, email, addresses, etc.) regarding yourself or others on this page. Any posts or comments containing personal information of this nature will be deleted. 

Student Records

Copies of the Board’s student records policy may be obtained from the district administrator’s office; parents and eligible stu- dents have a right to inspect and review student’s records, request the amendment of the student’s records to ensure that they are not inaccurate, misleading or otherwise in violation of the student’s privacy, consent to disclosures of personally identifiable informa- tion contained in the student’s records except to the extent that federal and state law authorize disclosure without consent; and complaints regarding confidentiality may be filed at the district administrator’s office.

Directory information maintained by the district includes stu- dent’s name, address, date of birth, major field of study, participa- tion in officially recognized activities in sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, the most recent previous school attended. This information may be made public unless the student’s parent or guardian denies release of the information. Parent or guardian has 14 days after receipt of this newsletter to inform the school that all or any part of the directory data may not be released with- out the prior consent of the parent/guardian, and allow 14 days for the parent, guardian or guardian ad litem of that student to in- form the school that all or any part of the directory data may not be released without the prior consent of the parent, legal guardian or guardian ad litem. (FERPA)

Student Attendance

All students enrolled in the district are provided a copy of the district attendance policy in the student handbook. This policy may also be obtained at the district office.

Section 118.5(1) (d) of the Wisconsin Compulsory School At- tendance Statute permits a child’s parent or guardian to request the school board to provide the child with program or curriculum modification. This might be requested in the case of repetitive attendance problems.

Audio-visual recording

During the course of the year we have newspaper and TV coverage of student activities. We also use a video camera and still camera for recording music programs, plays, special class- room projects, and other school activities. All students may be included unless a student’s parent or guardian notifies the district not to include the student.

School Religious Accommodations

School districts are required to annually provide written notification to all students, the parent or guardian of minor students and instructors of the district’s policies providing for the reasonable accommodation of a student’s sincerely held religious beliefs with regard to examinations and other academic requirements. The notice must also include the process for receiving and resolving complaints.

Drug Free Schools

Students, parents and employees are required to comply with the prohibition of tobacco, alcohol or other drug use in all school buildings, vehicles and on all properties belonging to the School District of West Salem. Sanctions regarding this prohibition are included in School District Policy. The policy is available through the District Administrator’s office.

Two-way Communication Devices

See Board Policy #443.3 Use of Two-Way Communication Devices, which is available on the district’s website.

Public Notice

In accordance with the Individuals with Disabilities Education Act (IDEA), the West Salem School District will screen any child ages 3 to 21 suspected of having a handicapping condition. This will be done upon request. Specific groups of students to be screened include—

  1. Children entering the public school for the first time.

  2. Transfer students new to the school district.

  3. Students currently enrolled in public or private schools within the district.

  4. Children below school age (birth-5 population).

  5. Children 16 through 21 who are potential dropouts.

  6. School age children eligible to attend school but who are not.

To refer a child for screening, please write to the Pupil Services Office, 405 East Hamlin Street, West Salem, WI 54669, or call 786-1064

Prohibition of Tobacco

Senate Bill 142, 1989 WI Act 209
Tobacco products are prohibited in all school buildings, vehicles and on all properties belonging to the School District of West Salem effective September 1, 1990.

Your cooperation will be appreciated.

Compulsory School Attendance Statutes

Compulsory school attendance statutes require: (1) All students to attend school until age 18. (2) Students and parents may request the school board to provide the student with program and curriculum modifications. (3) The responsibilities of school attendance officers are more clearly outlined and include the mandatory notification of parents regarding truancy no later than the end of the next day in which school is in session.

Student Harassment

The District has in effect a Harassment and Bullying policy (#111). The School Board will not tolerate any conduct that fails to comply with the letter and spirit of those guidelines. Disciplinary measures up to and including suspension or expulsion of students from school, or up to and including discharge of employees or volunteers may be imposed for a violation of this policy.

Public Notification of Nondiscrimination Policy

It is the policy of the School District that no person be denied admission to any public school in this district or be denied participation in, be denied the benefits of, or be discriminated against in any curricular, extracurricular, pupil service, recreational or other program or activity because of the person’s sex, race, color, religion, national origin, ancestry, creed, pregnancy, marital or parental status, sexual orientation or physical, mental, emotional or learning disability or handicap as required by section 118.13, Wis. Stats. This policy also prohibits discrimination as defined by Title IX of the Education Amendments of 1972 (sex), Title VI of the Civil Rights Act of 1964 (race, color, national origin), Section 504 of the Rehabilitation Act of 1973 (handicap), and Americans with Disabilities Act of 1990 (disability) and PI 9.05 of the Wisconsin Administrative Code.

The District shall provide appropriate educational services or programs for students who have been identified as having a handicap or disability, regardless of the nature or severity of the handicap or disability. The District shall also provide for the reasonable accommodation of a student’s sincerely held religious beliefs with regard to examinations and other academic requirements. Requests for religious accommodations shall be made in writing and approved by the building principal.

The School District encourages informal resolution of complaints under this policy. A formal complaint resolution procedure is available, however, to address allegations of violations of the student nondiscrimination policy in the School District.

Any questions concerning this policy should be directed to:

Eric Jensen

Director of Pupil Services

405 East Hamlin St.

West Salem, WI 54669


All career and technical education (CTE) courses and programs are offered without discrimination. For a summary of courses, please contact your school counselor.

Asbestos Notification

In compliance with the U.S. Environmental Protection Agency (EPA) and the Asbestos Hazard Emergency Response Act (AHERA), this is notice that the School District of West Salem has an Asbestos Management Plan in each school administra- tive office. The plans are available for inspection by the public, parents, and district employees. The district performs six month periodic surveillance of asbestos in April and October and full reinspections every three years. For more information please contact the district office.

The building inspection findings and management plan are avail- able to review during regular business hours (7:30 a.m. to 3:30 p.m.) at the location listed above by appointment only. Appointments must be made with the Asbestos Program Manager at least one working day in advance. Any request to view the plan will be honored within five (5) working days after such a request.

Human Growth and Development Instruction

The Board believes that health education, consistent with state law, should include, but not necessarily be limited to instruction about controlled substances, tobacco, alcohol, mental health, sexually transmitted diseases, human growth and development and related health and safety topics. The Board believes that health education increases student knowledge, improves judgments, develops constructive attitudes, and increases the capacity to make wise decisions.

The health education program shall begin during the elementary grades and continue with a planned sequence of instruction throughout the school experience of the student. The program shall be focused on findings of medical and psychiatric research and clinical experiences as well as legal implications. Without basic facts from these professions, no health education program can be effective.

Consistent with state law, health information concerning drug abuse and sexually transmitted diseases shall be a required part of the total health program. These areas of concern shall not represent the total program nor detract from it, but shall be recognized in the broader context of health education.

The health education program shall give particular emphasis to any health problem that is prevalent in the state, community or in a particular school.

The Board shall provide up-to-date materials and resources for effective instructional programming in this important area.

No student may be required to take instruction in these subjects if his/her parent/guardian files a written objection.

Meningococcal Disease

Meningococcal disease is a serious illness caused by a bacteria. It is a leading cause of bacterial meningitis in children 2-18 years of age in the United States. Meningitis is an infection of fluid surrounding the brain and the spinal cord. Meningococcal disease also causes blood infections.

Meningococcal disease is often misdiagnosed as something less serious because early symptoms are similar to common viral ill- nesses. Symptoms of meningococcal disease may include high fever, severe headache, stiff neck, nausea, vomiting, sensitivity to light, confusion, exhaustion, and/or a rash.

Meningococcal disease is spread through direct contact with respiratory and/or oral secretions from infected persons (for example, kissing or sharing drinking containers.) It can develop and spread quickly throughout the body, so early diagnosis and treatment are very important. Even with immediate treatment, the disease can kill an otherwise healthy young person within hours of first symptoms. Of those who survive, up to 20 percent may endure permanent disabilities, including brain damage, deaf- ness, and limb amputations.


Anyone can get meningococcal disease, but it is most common in infants less than one year of age and people with certain medical conditions, such as lack of a spleen. College freshmen who live in dormitories have an increased risk of getting meningococcal disease.

A meningococcal vaccine is available for use among persons ages 11 to 55 years, which provides protection against four of the five types of bacteria that cause Meningococcal disease. Many parents are unaware of the dangers the disease poses to their children and that a vaccine is available that may help to prevent up to 83 percent of cases among teens and college students. Immunization is the most effective way to prevent this very serious disease. The Centers for Disease Control and Prevention (CDC) and other leading medical organizations recommend routine Meningococcal immunization for adolescents during the preadolescent doctor’s visit (11- to 12-year-olds), adolescents at high school entry (15-year-olds), if they have not previously been immunized, and for college freshmen living in dormitories. It is suggested that you contact your child’s health care provider to help you decide if your child should receive this vaccination.

For more information regarding this disease and the availability, effectiveness, and risks of vaccinations against the disease, please contact the school nurse at 608-786-1662, Ext. 3103, or visit the following websites: www.cdc.gov, www.musa.org, or www.nmaus.org.

Bilingual-Biculture Education Program

The School District of West Salem has established a Bilingual/ English as a second language (ELL) program to assist children who are English language learners, with learning English and succeeding academically within the school district. Children who are eligible typically come from families where a language other than English is spoken at home or from other countries via adoption or immigration. The Bilingual/ELL program provides:

  1. Instruction in reading, writing, and speaking the English language, and

  2. Through the use of the native language of the limited- English proficient pupil, instruction in the subjects necessary to permit the pupil to progress effectively through the educational system. Students are identified for participation in the ELL program through the student’s registration card, a Home Language Survey that indicates a language other then English is spoken at home, or a referral to ELL by school staff, parent, or guardian. Students referred for ELL are assessed by ELL certified teachers to determine if the student meets entrance criteria for the program. Written parent permission is required for admission into the ELL program.


The importance of continued immunizations between ages 11 and about 21 years (adolescence) is not always recognized. Adolescents need to continue their immunization series and receive booster shots for continued protection against diseases. These vaccines are commonly recommended for adolescents between 11 and 13 years of age.

Vaccinations given during adolescence usually include:

Meningococcal vaccine. The meningococcal conjugate vaccine (MCV)-also called Menactra-is recommended for all adolescents who are between ages 11 and 12. Teens who have not yet received this vaccine should get it before entering high school or by age 15, whichever comes first. The vaccine is also recommended for all college freshmen living in dormitories, although the other form of the vaccine (meningococcal polysaccharide vaccine) can be given at this time instead of Menactra if it is not available.

The older vaccine version, licensed as Menomune, is made for children who are between ages 2 and 10.

Diphtheria, tetanus, and pertussis booster. A booster immunization known as Tdap (tetanus, diphtheria, and pertussis) is usually given between 11 to 12 years of age. It is only given if it has been at least 5 years since the last DTaP (diptheria, tetanus, and pertussis vaccine) dose was received. Two new combination booster vaccines that include pertussis are now available. Until now, combination booster immunizations given after age 6 did not include pertussis-only tetanus and diphtheria. Children enter- ing grades 6 and above will be required to have a current Tdap booster unless they have had a tetanus booster within the last 5 years.

Chickenpox (varicella). Chickenpox immunization is recommended for teens and adults who are not already immune to the virus (if no history of chickenpox disease). Chickenpox infection can be very serious when it develops after childhood. ACIP now recommends that everyone get two shots at least 4 weeks apart. Children entering Kindergarten and grade 6 and above will be required to have 2 varicella shots unless they have had the chicken pox illness. All other students will need one shot unless they have had the chicken pox illness.

Human Papillomavirus (HPV) vaccine In June 2006, the Advisory Committee on Immunization Practices (ACIP) voted to recommend the first vaccine developed to prevent cervical cancer and other diseases in females caused by certain types of human papillomavirus (HPV). The vaccine protects against four HPV types, which together cause 70% of cervical cancers and 90% of genital warts. The HPV vaccine is recommended for 11-12 year- old girls, and can be given to girls as young as 9 and women up to age 26.

Education of Homeless Children and Youth

The McKinney-Vento Act defines children and youth who are homeless (twenty-one years of age and younger) as:

•Children and youth who lack a fixed, regular, and adequate nighttime residence, and includes children and youth who are: sharing the housing of other persons due to loss of housing, economic hardship, or a similar reason )sometimes referred to as double-up);
•living in motels, hotels, trailer parks, or camping grounds due to lack of alternative adequate accommodations; •living emergency or transitional shelters;
•abandoned in hospitals; or
•awaiting foster care placement.
•Children and youth who have a primary nighttime residence that is a public or private place not designated for, or ordinarily used as, a regular sleeping accommodation for human beings.
•Children and youth who are living in cars, parks, public spaces, abandoned buildings, substandard housing, bus or train stations, or similar settings.
•Migratory children who qualify as homeless because they are living in circumstances described above.

If you are personally aware of or are acquainted with any children who may qualify according to the above criteria, the School Dis- trict of West Salem provides the following assurances to parents of homeless children:

•There shall be immediate enrollment and school participation, even if educational and medical records and proof of residency are not available.
•All educational opportunities and related opportunities for home- less students (preschool to age 21), including unaccompanied youth, shall be the same as for the general student population.
•Enrollment and transportation rights, including transportation to the school of origin. “School of origin” is defined as the school the child or youth attended when permanently housed or the school in which the child or youth was last enrolled. Written explanation of a child or youth’s school placement, other than school of origin or the school requested by the parent, with the right to appeal within the local dispute resolution process.
•Meaningful opportunities for parents to participate in the education of their children. These shall include: special notices of events, parent-teacher conferences, newsletters, and access to student records. 

Student Academic Standards

The School Board of West Salem has adopted the continued implementation the Wisconsin Department of Public Instruction Pupil Academic Standards (http://dpi.wi.gov/standards) including the areas of English Language Arts, Reading, Mathematics, Science and Social Studies. A copy of the school’s accountability report (report card) as well as the most recent ranking level assigned to each school within the school district boundaries, including independent “2r” charter schools and private schools participating in a private school choice program can be found at: http://dpi.wi.gov/accountability

School and district report cards for the 2016-17 school year will be released in Fall 2017. For further details, please see: http://dpi.wi.gov/sites/default/files/imce/accountability/pdf/Ten%20Things%20to%20Know%20about%202015-16%20Accountability-41316.pdf or http://dpi.wi.gov/accountability


2009 Wisconsin Act 96: Indoor Environmental Quality Management Plan

 The West Salem School District can use a website, student handbook, local newspaper, or other appropriate means to notify students, staff, and the community that the district has an IEQ management plan in place. This annual publication is part of the West Salem School District communication plan within the IEQ Management plan. The West Salem School District would like to inform staff, students, parents, and the public of the district’s indoor environmental quality (IEQ) management plan. The plan was initially developed in 2013 and is reviewed as necessary. The plan was developed as deemed appropriate for the district. Questions and concerns should be directed to the IEQ Coordinator. Copies of the plan are available at the district office for a fee. The district office is located at 405 East Hamlin Street, West Salem, WI, 54669.

Integrated Pest Management Notice

The West Salem School’s Maintenance Department has adopted an Integrated Pest Management (IPM) Policy. This is a voluntary program sponsored by the Wisconsin Department of Agriculture, Trade and Consumer Protection and the University of Wisconsin Extension Service. The IPM in schools protects human health by:

•Suppressing pests that may carry diseases
•Reducing pest damage
•Reducing environmental pollution
•Reducing human exposure to pesticides. 

IPM requires continuous assessment of a situation. Four key questions that must be answered before implementing any management strategy are :

•Is treatment necessary?
•Where should treatment take place?
•When should action be taken?
•What strategies should be used?

If all other control methods (traps, physical repellents, screens, etc.) are not successful and chemicals are necessary, they would not be used when staff and students are present. If your child is chemically fragile, please notify the school district.

Teacher Information
Federal law requires that we share with you the qualifications of teachers in the School District of West Salem. There are questions you may ask, including:
• Is my child’s teacher licensed to teach the grades or subjects assigned?
• Has the state waived any requirements for my child’s teacher?
• What was the college major of my child’s teacher?
• What degrees does my child’s teacher hold?
• Are there paraprofessionals working with my child? If so, what are their qualifications? 

This notice is to inform you that all of the teachers working in the West Salem schools have at least a bachelor’s degree, and 74% have advanced degrees. In addition, all of the teachers in this school are fully licensed for their assignment. If you want to see the state qualification for your child’s teacher you may ask us or find it on the DPI website at . In addition, we have 30 instructional paraprofessionals, and they all are considered qualified for this work. If you would like more information about any school district employee, please feel free to contact Troy Gunderson, Superintendent at 786-0700. For more information on teacher qualifications or the reporting requirement for teachers and paraprofessionals under the No Child Left Behind legislation, contact: Professional Development and Licensing at (608) 266-1788 at the Wisconsin Department of Public Instruction.

Directory Data

Schools and school districts receiving funds under any NCLB Title program must, upon request, provide student directory data (names, addresses, telephone numbers) to military recruiters and institutions of higher education. School districts must notify parents of their right to request that this information be withheld from disclosure, and districts must comply with such requests. 

Student Surveys

School districts receiving funds under any U.S. Department of Education program must notify parents of their right to inspect certain student surveys and to opt their children out of those surveys and other activities that collect, disclose, or use personal information from students, including materials designed to sell or market student information to others. The types of surveys include those created by third parties (outside of the school district) and their subject matter is specified below. Parents must be notified of their rights before the survey is distributed to students. Schools must involve parents in establishing policies that annually notify parents of this right at the beginning of each school year and when substantive changes are made to related school policies. The notice to parents must state the specific or approximate dates during the school year when activities are scheduled. If a survey asks students for information in any of the following eight categories, schools must give parents the right to inspect the survey:
• Political affiliations or beliefs of students or their family.
• Mental and psychological problems of students or their family.
• Sex behavior or attitudes.
• Illegal, anti-social, self-incriminating, or demeaning behavior.
• Critical appraisals of individuals with whom students have close family relationships.
• Legally recognized privileged or analogous relationships, such as those with lawyers, physicians, and ministers.
• Religious practices, affiliations, or beliefs of students or their parents.
• Income (other than that required by law to determine eligibility for program participation or financial assistance).
School districts must provide the survey to parents within a reasonable amount of time after the request and before surveys are distributed to students. Districts must also involve parents in developing and adopting policies that establish the right of parents, upon request, to inspect student surveys and opt their children out.

District and School Report Cards

Beginning in 2011-12, a comprehensive accountability index replaced the Adequate Yearly Progress (AYP) system. The index approach uses multiple measures and classifies schools along a rating continuum. The ratings determine the level of support a school receives, ranging from rewards and recognition for high performing schools to state intervention for the lowest performing schools in the state. Accountability Determinations (the index score and rating) will be reported annually in the School Report Card.

As part of the new state accountability system, reflected in Wisconsin’s approved ESEA Flexibility Request, the Department of Public Instruction (DPI) has produced report cards for every district and school in Wisconsin. These Report Cards provide data on multiple indicators for four Priority Areas:
Student Achievement – performance on the WKCE and WAASwD in reading and mathematics
Student Growth – improvement over time on the WKCE in reading and mathematics
Closing Gaps – progress of student subgroups in closing gaps in reading and mathematics performance and/or graduation rates
On-track and Postsecondary Readiness – performance on key indicators of readiness for graduation and postsecondary pursuits, whether college or career

Performance on three Student Engagement Indicators is also reported. These three indicators affect student success and school effectiveness. Test Participation Rate, with a goal of 95 percent test participation for all students and each subgroup. Absenteeism Rate, with a goal of 13 percent or less. Dropout Rate, with a goal of six percent or less.

A district's or school’s Overall Accountability Score places the district or school into one of five Overall Accountability Ratings: Significantly Exceeds Expectations, Exceeds Expectations, Meets Expectations, Meets Few Expectations, or Fails to Meet Expectations A number of interpretive and technical resources are available that help explain the report cards to parents, educators and the public. Please visit DPI’s resource page: http://dpi.wi.gov/ accountability/resources or report card page: http://dpi.wi.gov/ accountability/resources. More information about Wisconsin’s new accountability system is also available here: http://dpi.wi.gov/ accountability.

To access the School District of West Salem’s report card, go to the Department of Public Instruction’s website. Copy and paste the following URL into your browser: https://apps2.dpi.wi.gov/reportcards/ and select the “School Year”, “District”, and “School”. If you do not have home Web access, visit the Hazel Brown Leicht Memorial Library at 201 Neshonoc Road, West Salem, WI. For further information or assistance, contact Michael St. Pierre, Director of Instruction and Technology Services at 786-0700.

Notice of Educational Options and Accountability Report                 


According to Wisconsin Statute 118.57, the School District of West Salem is required to describe all educational options available to children who reside in the district, as well as notification about the school district’s accountability report.


Educational Options

Students have the right to enroll in any public schools, private schools participating in parental choice programs, charter schools, virtual schools, full-time open enrollment, youth options, and course options as described by Wisconsin Statutes.                

The following educational options are available to West Salem resident students:




Accountability Report, 2016-2017

Accountability information from the Department of Public Instruction for the 2016-2017 school year.


West Salem Elementary School Report Card:  80.0, Exceeds Expectations

West Salem Middle School Report Card: 76.4, Exceeds Expectations

West Salem High School Report Card: 75.7, Exceeds Expectations

District Report: 79.9, Exceeds Expectations

For more accountability data, please visit: https://apps2.dpi.wi.gov/reportcards/ and select West Salem. The District website (http://www.wsalem.k12.wi.us) homepage also contains this information, which can be accessed by clicking on Comparing School Districts.

Homeless Children and Youth Annual Notice